Forty Shillings run consultation and engagement websites and a range of digital services on behalf of GolDev Woking and Woking Football Club. Forty Shillings is committed to protecting your personal information when you provide it.
This area of the website provides a home for the privacy policies for this project – covering website sections and public events we are hosting.
If you wish to exercise your rights please contact the Forty Shillings Data Protection Officer at the following contact points:
Data Protection Officer
10 Coppergate Mews
Or email: firstname.lastname@example.org
How we handle your personal information?
The following tells you what to expect when Forty Shillings collects personal information about you when you provide it via feedback through our website, consultation events and through our feedback forms.
Forty Shillings is committed to protecting your personal information when you provide it to us.
Whenever you provide such information, we are legally obliged to use your information in line with all applicable laws concerning the protection of personal information, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
Why do we need your data?
Personal data means any information about a living individual from which that person can be identified (but not data where the identity has been removed, like anonymous data).
Forty Shillings provide online engagement platforms, which help developers, councils and our clients engage with individuals in local communities.
Our clients use our platforms to facilitate effective community engagement and allow us to gather information that may reveal issues and suggest solutions, as well as for statutory consultation and formal planning applications.
We can’t make good community engagement happen without collecting, using and sharing personal data.
We always make it clear to you who has commissioned Forty Shillings.
How do we collect information?
We collect data from you in a number of different ways, depending on how you interact with us.
You can interact with us directly, for example through a website. Or you can interact with us via someone else, for example by filling in a paper or digital questionnaire in your local area (this data is then provided to us for use in the consultation).
If you interact with us directly, we may collect data from you:
We may also be given data about you from third parties:
We may also automatically collect some technical data about your equipment, browsing actions and patterns.
What information do we collect about you?
We may collect and process the data about you described below.
The specific data categories vary for each project. The data might include:
We may collect information about your computer, including where available: your IP address, operating system and browser type. This may be used for system administration and to report aggregate information to our customers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
We collect information about how you use our website and the device(s) you use to access it. This includes collecting unique online identifiers such as IP addresses, which are numbers that uniquely identify a specific computer or other network device on the internet. For more information, see our section on ‘cookies’.
How we use the information we collect?
We will use your personal information for several purposes including the following:
If we collect and use your personal information in the course of the public consultation process, our legal basis for processing your personal information is that it is necessary for our legitimate interest in receiving feedback on proposals to progress our plans.
Your information will be handled and will be used solely by Forty Shillings and not provided to third parties.
We will keep your information within Forty Shillings and our trusted third parties except where disclosure is required by law, for example to government bodies and law enforcement agencies.
Your information is processed only in the UK and is not moved or transferred overseas.
How long we will keep your information?
Your information will be retained and held in a secure environment until our proposals for this project are fully completed.
What rights do I have over my personal information?
Under the GDPR and the Data Protection Act 2018, you have the right to:
For further information about exercising your rights, please contact: email@example.com. You also have the right to lodge a complaint with a data protection authority if you have concerns about how your personal information is being processed. Please go to www.ico.org.uk for further information.
Third Party Software
We will from time to time use third party software to analyse data and communicate with individuals who have expressed they wish to be contacted.
We use the following software to process or store data:
We store small text files called cookies on your computer so that you get the most out of the site and we can improve your experience for your next visit. If you continue exploring our site, we’ll assume you’re happy with this.
What is a cookie?
Put simply, cookies help a website to remember you. They’re small files of letters and numbers that a website transfers to a file on your computer or mobile device.
Without cookies, a website will always think you’re a new visitor every time you move to a new page on the site. Cookies make interacting with a website faster and easier.
Cookies also enable website owners to tailor the content to visitors’ needs. And they do all this without storing any information that can identify you personally.
This cookie is typically written to the browser upon the first visit to the site from that web browser. If the cookie has been deleted by the browser operator, and the browser subsequently visits your site, a new __utma cookie is written with a different unique ID. This cookie is used to determine unique visitors to the site and it is updated with each page view. Additionally, this cookie is provided with a unique ID that Google Analytics uses to ensure both the validity and accessibility of the cookie as an extra security measure.
This cookie is used to establish and continue a user session with the site. When a user views a page on the site, the Google Analytics code attempts to update this cookie. If it does not find the cookie, a new one is written and a new session is established. Each time a user visits a different page on the site, this cookie is updated to expire in 30 minutes, thus continuing a single session for as long as user activity continues within 30-minute intervals. This cookie expires when a user pauses on a page on the site for longer than 30 minutes.
2 years from set/update
This cookie is no longer used by the Google Analytics ga.js tracking code to determine session status.
30 minutes from set/update
This cookie stores the type of referral used by the visitor to reach the site, whether via a direct method, a referring link, a website search, or a campaign such as an ad or an email link. It is used to calculate search engine traffic, ad campaigns and page navigation within the site. The cookie is updated with each page view to the site.
Every time the state is updated (the page reloaded) the last activity is set to the current datetime. Used to determine expiry. This is essential for logged in users, but not for guests – it is set for both.
Sets the datetime that the user last visited the site, and is set for both guests and logged in users. If not set, is automatically set to 10 years ago. Affects guests and logged in users.
Tracks the last 5 pages viewed by the user, and is used primarily for redirection after logging in etc. Affects guests and logged in users.
What to do if you don’t want cookies?
If you don’t like the idea of websites storing information in cookies, you can delete cookies that have already been set and stop sites from setting new ones.
Here’s how to do this in different browsers:
You can change your cookie settings in Chrome using the wrench icon on the toolbar. After clicking on the wrench, select ‘settings’, then ‘show advanced settings’, and then the ‘content’ settings button.
You can manage cookie settings in Firefox from the preferences window’s privacy panel. To access the preferences window, click on the Firefox menu on the menu bar and select ‘preferences’.
To change your cookie settings in Safari, select ‘preferences’ from the Safari menu and then click ‘privacy’.
You can block cookies in Internet Explorer by clicking the tools button, and then clicking ‘internet options’. To delete cookies, select ‘safety’ from the tools button and then click ‘delete browsing history’.
This website is run by Forty Shillings, on behalf of GolDev Woking Ltd. Forty Shillings is Registered in England and Wales (Company no. 07581180). Registered Office: Upper Deck, Admirals Quarters, Portsmouth Road, Thames Ditton, Surrey KT7 0XA. (www.fortyshillings.com)